SMD Draft Meeting Minutes – August 28, 2020

Minutes submitted by Clerk Harvey Heyser

This meeting was scheduled as a test zoom call, but during the test, participants realized that some South Mountain Division business had to be conducted in order to make Division membership meetings possible in the fall of 2020. The following minutes record actions taken in regard to the business discussed.

Participants: Alex Polimeni – Superintendent, Ray Price – Paymaster, Harvey Heyser – Clerk, Jerry Skeim – Assistant Superintendent, and Bob Morningstar, Mid East Region Director and technical advisor for the test zoom call.

Prior to the discussion of business, Bob Morningstar shared his extensive experience with zoom technology and participation in many zoom meetings with varying levels of security required. He shared his knowledge of zoom’s capabilities and features.

Items Discussed: (in rough order discussed)

1. Zoom License: Discussion of the need for a remote/distanced meeting format during the pandemic indicated there is a need for the SMD to obtain it own zoom license. The anticipated cost will be in the area of $150. Paymaster Price indicated that the Division’s bank balance is roughly $3900. Harvey Heyser made the following motion (second by Jerry Skeim):

Motion: That the Division obtain a zoom license for a cost in the neighborhood of $150.  The motion passed by a unanimous vote of the Division officers present.

Discussion following the motion led to a decision that the Superintendent in office will host and run zoom meetings.

2. Future Meetings: It was decided to try to maintain the customary meeting schedule (second Sunday of the month – September to May – 2 pm.) with the usual adjustments for the Mini-Con and Mother’s day.

3. Election (postponed because of the pandemic): Every effort will be made to hold the election for 2020-21 officers at the September remote meeting.All current candidates were present and participated; none made an objection. Members will be notified by immediate (8-29-20 date – two weeks before the date of the regular meeting) e-mail for those, whose electronic address the SMD has, or by USPS for those SMD does not have an electronic address. Superintendent Polimeni will handle the notification. The Wheel Report will also have a notice, but Editor Tom Fedor is currently busy enough with work that he may not be able to get the newsletter out immediately.

Proxy votes will be sent to the Nomination Chair Ron Polimeni and forwarded to the Clerk for casting.

4. Election process (at meeting): Superintendent Polimeni will preside over this portion of the meeting. 

First, a Division member needs to make a motion to waive the requirement for an in-person meeting because of the pandemic.

Second, Superintendent Polimeni will ask if there are any nominations from the floor.

Third, (if there are no nominations from the floor) a Division member needs to make a motion to elect the slate of nominees by acclimation. Otherwise, Superintendent Polimeni will call a vote.  The Clerk will vote all proxies and tally the votes.

Fourth, the newly elected Superintendent will preside over the remainder of the meeting (although turning over the zoom hosting capability may have to wait until the October meeting).

That concluded the Division business conducted during the test zoom call.

During subsequent discussion of the logistics of remote zoom meetings, Director Morningstar recommended holding at least one pre-meeting zoom test call for the members. He volunteered to run the test call(s). That will give technically challenged members an opportunity to get familiar with the technology. Director Morningstar also recommended starting regular meetings 1/2 hour before scheduled to allow everyone to get connected before business starts (especially for the first remote meeting). Once admitted to the zoom session, members can step away for a few minutes until the actual meeting start time.

Zoom Test Call Concluded: The participants hung up/disconnected.

NMRA Leadership Roundtable

By Christina Zambri, NMRA Marketing Consultant

The NMRAx Team is proud to bring you the first ever NMRA Leadership Roundtable Q & A on August 22nd at 3pm EDT! (Please adjust the time according to your own time zone.) That’s right –  NMRA National Leadership will be answering your questions! We’ll be joined live by:

Pete Magoun MMR – NMRA President

Gerry Leone MMR – NMRA VP Special Projects

Jack Hamilton MMR – At Large Worldwide Director

Frank Koch – Chief Financial Officer/AP Dept Manager

John Bate – Canada Director

Robert Amsler – NMRA Legal Counsel/Meetings & Events Manager

Join us during the event to ask your questions live in the comments, or submit your questions prior to the live event by posting them in the event (link below) or by clicking here to submit your questions via a form.

This event will be streamed live on the NMRA Facebook page and to the NMRA Youtube Channel. 

Don’t worry though if you can’t tune in live – this session will remain available on the Facebook page and will be uploaded to the YouTube channel once editing has been completed.

Full event details: https://bit.ly/LeadershipDiscussion

NMRA Facebook Page: https://bit.ly/NMRAFacebook

NMRA YouTube Channel: https://bit.ly/NMRAYouTube

MER 2020 Election Notice

The Mid-Eastern Region of the NMRA is about to hold the Board of Directors Election for 2020. Voting will begin on 1 August and end on 8 September 2020. This election will select the MER President, Vice President, Treasurer, and Secretary as well as decide the adoption of two changes to the MER Bylaws.
     

Those who are within the MER region will receive an electronic ballot on 1 August. Please participate. Our voter participation has averaged 29% over the last three years. Let’s break the record!
  You will find the candidate statements and the changes suggested for the bylaws in the July-August eLocal.

MER Seeks Officers

Mid-Eastern Region

THE MER NEEDS YOU!

By Bob Charles, MMR

Yes, you! If you are a member in good standing and want to support your region with good ideas and real involvement, we need you to volunteer to serve as one of the four Officers for the Region. The MER Board of Directors meets 3 times per year; once at the MER convention. The deadline for nomination is May 30, 2020. The term of office is two years, with a limit of two terms for President and Vice President. The Treasurer and Secretary may server five consecutive terms. Any MER member in good standing can be nominated, either by him or herself or by another member with the candidate’s permission. The process is very simple.

Prepare a 200-word (max) statement outlining the nominee’s interest and qualifications for the position, and include a photo of the candidate. Send the nominations package – by May 30, 2020 – to all of the following nominations process officials…

Option – also by May 30, candidates may supply a 500-word statement suitable for placement on the MER Web site.

You can make a difference by giving something back to the hobby you thoroughly enjoy. This is your chance. Successful completion of three years in office fulfills most of the requirement for the Achievement Program “Association Official” certificate. Please respond in one email to all three committee members plus Director Morningstar to insure receipt of your nomination! That is all there is to it!

Deadlines and Schedules for 2020 Nominations and Balloting

Our Bylaws require the publication of deadlines and schedules for nominations and balloting for every year in the first issue of The Local of each year. The dates and schedule for nominations, ballot and election results are in Executive Handbook, Section 5, Policies, Article VI.

The dates for 2020 are:

May 30, 2020 — Deadline for receipt of self nominations sent to the Nominations Committee. Date for Nominations Committee to notify Board of Directors of slate of nominees validated by the Business Manager.

July 5, 2020 — You must be a member in good standing (paid up NMRA dues) based on the membership report supplied to the MER Business Manager from NMRA National as of 07/05 (the 5th of July) of every election year to be eligible to vote. If an individual is not a member or if membership has expired as indicated by the record supplied to the MER, and MER officials have not been informed by NMRA National of a valid renewal of membership by 07/05 (the 5th of July), that individual will not receive a ballot, nor be permitted to vote in that year’s election.

August 1, 2020 — Deadline for mailing paper ballots to members and for commencing electronic voting; could be mailed earlier depending on other deadline requirements.

September 8, 2020 — Deadline for electronic voting, also last day as shown by postmark for mailing paper ballots.

September 12, 2020 — Deadline for receipt by Balloting Committee of paper ballots sent by mail.

September 19, 2020 — Deadline for Ballot Committee to transmit results to President, the Director overseeing this committee, and the Business Manager.

September 26, 2020 — Deadline for The President to communicate the election results to candidates. The Business Manager also notifies the MER Web Master and the NMRA of the election results.

October 10, 2020 — Deadline for publishing election results on MER’s website.

Twice-Around instead of Two Decks

Harvey Heyser III, clerk (2017-2020), NMRA South Mountain Division.

By Harvey Heyser

If you have passed my layout design table at the Mainline Hobbies/South Mountain Division Mini-Con, you might have noticed several milk crates with binders in them. Those binders contain copies of track plans published over the years – quite a number of track plans. (Kalmbach claims they have more than 50,000 in their collection; sometimes I feel as if I have copied every last one.)

Why copy a bunch of track plans? First, I am of the opinion that studying published track plans helps us improve our design abilities. When we look at what someone else has done and evaluate it according to our own ideas and plans, we are using our powers of analysis, a very relevant skill for the design process.  Second, as the binders are sorted by type of layout, we can look at quite a few similar designs in a relatively short period of time. As each plan is at least a bit different, we get a chance to see numerous ways of attacking the same problem. Third, these plans contain quite a few good ideas. We may see one that addresses a problem we face but cannot solve.

Trends: The benefit of spending many hours at the copy machine is that I have noticed some trends manifested in the track plans of various eras of our hobby. For instance, around-the-wall (walk-around with the train) style layouts have become much more popular than island style (table-top) layouts. In recent years, we have also seen a large growth in double-deck layouts possibly because this approach allows much longer mainline runs (more towns modeled and much longer tracks between them).

One deck – twice around: Sixty or so years ago, published plans often featured a different approach:  twice around on a single-deck (separated by scenery).  An instructive example is Doug Smith’s Brook Valley RR (Model Railroader, Oct. 1957).

Doug Smith’s Brook Valley RR (Model Railroader, Oct. 1957).

(Doug, by the way, was one of the first proponents of the car card/waybill car forwarding system and was the first to earn a Master Model Railroader certificate.) The distance between Merlin and Brook Valley is half way around the layout, and that between Brook Valley and Smithburg is three quarters of the way around the layout. Those distances are significantly longer than the train lengths (as indicated by the length of passing sidings) and, thus, are somewhat unexpected on a moderate-sized 9 ft. by 15 ft. layout.

Single-deck twice-around layouts have been criticized for being “insincere,” using one scene to represent two different locations. It seems to me that we should reconsider. While two decks may be the best approach for an experienced modeler like Tony Koester, a modeler with less experience is likely to find the increased complexity of double deck bench work and the need for one or more helixes leads to construction bogging down and to the layout never getting finished.

Along these lines of thinking, Howard Zane’s recent discussion of his new layout (MR, Feb. 2020) using twice-around on a single-deck pointed out the following: “The Piermont Division is actually double-deck but with both levels on the same scenicked deck. [He] refers to the design as a ‘blended-deck’ layout.  Instead of a helix, the main line climbs a long 1.5 percent grade to reach the upper level.” The second track through his scenes is separated vertically from the first and frequently depicts a very different type of place such as rural versus urban.

In summary, the twice-around approach allows for longer runs between towns, does not require helixes, and is decidedly less demanding of complex carpentry (although such designs usually do require grades and a more vertical scenery configuration).  However, the approach can be applied to flatter areas, as demonstrated by John Armstrong’s Broadalbin, David City, and Pacific (“Railroad in Suspension,” MR, May 1957),

John Armstrong’s Broadalbin, David City, and Pacific (“Railroad in Suspension,” MR, May 1957).

an amazing example of multiple times-around set in relatively level mid-western scenery – two mainline railroads with a shortline bridge railroad between them. Staging for the mainline railroads can be hidden from view by low rises and/or rows of trees.

A fourth advantage of the twice-around approach is no upper deck blocking the view of the lower scenery.  Avoiding the viewing angle problems of double-deck layouts means that aisles do not have to be as wide because crews do not have to back up to see trains on the lower deck.

A fifth advantage comes into play when modeling dramatic mountain scenery. The twice-around track configuration paired with deeper scenery allows the more distant tracks to seem further away. Colorado narrow gauge layouts have taken advantage of this possibility quite frequently.

Issues: There are, however, some issues that need to be addressed with the twice around approach – things that are also common with double deck layouts.

  1. Avoid locating two operation-heavy places one above the other. Make one place more important than the other. Otherwise, crews working in those places will get in each other’s way. Locating a less interesting mainline run above (or below) a yard, for instance, would be a better approach.
  2. Be particularly aware of the need for aisle space. Two operating areas across from each other need a wider aisle to permit crews passing. In addition, you need to allow space for crews operating on the second tracks through those scenes. That need may only be for a place where an engineer can stand and watch the train from a distance, but it must be considered none-the-less. With two trains running on the mains (across from each other) and two switching, there is the potential for a total of four crews in a given space. Aisles four feet (or even wider) may be necessary. (These space requirements also apply to double deck layouts.)
  3. Make efforts to hide trains that are running on the mainline stretches. Obviously, tunnels (especially short ones) are one way to do that. For some railroads though, tunnels might not be appropriate. In that case, scenery (trees, hills, cuts, etc.) and structures can hide trains. Also remember intermittent hiding:  mainline crews do not have to see their entire train in order to monitor its progress. Behind a stand of spaced trees, for instance, that train is less likely to distract crews working at the other place in that same scene.
  4. Avoid complicated trackwork on the line furthest in; bring operational places to the foreground whenever possible. Reaching over scenery and structures has a tendency to be quite destructive. Deep scenery may be great to look at, but it makes access for derailments much more difficult.  Consequently, avoid turnouts and other complicated trackage that increase the need for access on rear tracks.

A good example of the application of these suggestions is Russell Decho’s Maywood Central (MR, Jan. 1962).

Russell Decho’s Maywood Central (MR, Jan. 1962).

On three sides of the room, two lines jockey for prominence and closeness to operators. The second line through a scene ducks into a tunnel or is vertically separated from the line with an operating focal point. (On the fourth side, there are two operating areas, but they are accessed from different sides of the layout.) The result is a layout with longer runs between towns and no need for operators to get in each other’s way.

So, if you want longer runs between your towns, less complicated benchwork, no helixes, no upper deck blocking views, and tracks surrounded by dramatic scenery, give the twice-around approach consideration.

And please feel free to stop, sit, rest, and look at the track plan binders during the Mini-Con next year even if you do not feel like discussing layout design.