Draft Meeting Minutes – October 8th 2023
Division members met in-person at the home of Larry Daily near Shepherdstown WV. Approximately 12 were present. After admiring Larry’s layout and socializing, the Superintendent welcomed everyone and called the business meeting to order around 3:00 p.m.
- Paymaster’s Report: Alex Polimeni reported on Ray Price’s behalf that the SMD bank balance remained unchanged at $3,669.71.
- Clerk’s Report (Meeting Minutes): The September meeting minutes were never distributed and thus could not be approved by motion or acclimation.
- Superintendent Bob Johnson thanked Larry Daily for hosting.
Old Business:
- Superintendent Bob Johnson congratulated Larry Daily on a superb layout and supporting website, specifically recognizing his faithful replication of a prototype railroad. Larry is new to the Division and opted to host his second ever meeting.
- Bob Johnson raised the issue that the Division is still paying for a ZOOM subscription with no plans to resume using it; suggest he may call a board meeting to decide what to do with the account.
- Bob Johnson stated that we still do not have hosts for November, December or January meetings without returning to a host we visited last year. Suggestion was made to reach out to Paul Mahoney to host.
- Concern was also raised that we have not typically had clinics after meetings, either. Grant Berry commented that it’s great practice for the Mini-Con.
New Business:
- Bob again asked for volunteers as he’s looking for a membership coordinator to join the advisory committee. Their role would be to reach out to new members and those whose membership is about to expire.
- Bob also asked for meeting host volunteers as November, December and January’s meetings do not have hosts.
- Bob addressed the need to begin planning the Mini-Con. Grant Berry raised the concern that with Division member Brian Greenawalt’s passing, the Mini-Con will need a new volunteer to handle the Make and Take clinic.
- A question was raised about a projector; Bob clarified that we have a projector screen but not a projector, as the Division’s projector disappeared with former Superintendent Jerry Skeim’s passing. Discussion about purchasing a replacement was shelved as Bob volunteered his projector and other members said they can provide a projector if needed.
Adjournment:
The Superintendent accepted a motion to adjourn around 4:00pm. The next meeting will be at Steve King’s home near Waynesboro, PA.
Draft Meeting Minutes – November 12th, 2023
Division members met in-person at the home of Steve King near Waynesboro, PA. Approximately 11 were present. After admiring Steve’s layout and socializing, the Superintendent welcomed everyone and called the business meeting to order around 2:50 p.m.
- Paymaster’s Report: Paymaster Ray Price reported the SMD bank balance is now $3,910.71 after a deposit of $241.00 by the Superintendent. (?)
- Clerk’s Report (Meeting Minutes): The October meeting minutes were never distributed and thus could not be approved by motion or acclimation.
- Superintendent Bob Johnson thanked Steve King for hosting.
Old Business:
- Superintendent Bob Johnson updated the attendees that he’s found and contacted a printer for the SMD brochures and will have a price by the next meeting.
- Bob updated attendees that we still do not have a December meeting host, but all other meetings have been accounted for. Bob called again for volunteers and stated that if we cannot find a host for the December meeting, it may be cancelled.
- The idea was presented that SMD has organized a membership Christmas dinner at a restaurant in years past. Discussion followed with Hagerstown presented as a central location for the Division.
- Alex Polimeni acknowledged failure to distribute the previous Minutes.
- Bob Johnson again appealed for a volunteer to join the Division advisory committee as membership coordinator.
New Business:
- Superintendent Bob Johnson informed attendees that he received an email from SMD member Gary Snook that Gary has a decal printer capable of printing white, and is happy to work with Division members who could make use of it.
- Bob also heard from long time Division member Reginald Bowman who is giving away a 50 year archive of model railroading magazines. Members are asked to follow up with Bob if interested; these will be trashed if not re-homed.
- Bob informed attendees that currently elected SMD clerk Harvey Heyser has informed the Advisory Committee that he has no plans to attend meetings through the ’23-’24 year. Bob would like to ask for volunteers for Clerk, either to complete the remainder of the ’23-’24 year or to run for office in the ’24-’25 year.
Adjournment:
The Superintendent accepted a motion to adjourn around 4pm, and asked host Steve King to speak about his railroad, who elaborated on how this was the fifth iteration of the Virginia Midland, and the first to be built free-standing. Steve has been adding more scenery to the layout and hosting regular operating sessions, and invited attendees and SMD members at large to participate in.
This was followed by a wonderful presentation about traction railroading of all sizes by new(ish) SMD member Grant.
There is no host for the December meeting at the time of these minutes, but the January meeting will be hosted by Dave Thalman near Winchester, VA.
