SMD Draft Meeting Minutes 15 May

Revised Draft Meeting MinutesMay 15, 2022revisions highlighted

There was no SMD business meeting in April because the Division hosted its annual Mini-Con.

Division members met face-to-face for the first time since March of 2020 at the Greencastle High Line Station.  After socializing, Superintendant Alex Polimeni called the business meeting to order at 2:30 p.m.

22.51Paymaster’s Report:  Paymaster Ray Price reported the SMD bank balance was $3,600.31.  That balance reflects payment for the Mini-Con raffle prize gift certificate to Mainline Hobbies.  The balance does not reflect payment for the 2-year Zoom subscription, which Superintendent Polimeni has graciously contributed to the Division.

22.5-2Clerk’s Report (Meeting Minutes):  In Clerk Harvey Heyser’s absence, the Superintendent made the Clerk’s report as follows:  There were no draft minutes for the March meeting for several reasons.  The Clerk’s phone connection to Zoom failed for much of the meeting; therefore, he could not hear what was discussed.  Unfortunately, the recording was not saved – a fact not realized until right before this May meeting.  The Clerk will present what minutes he has for the March meeting, along with draft May minutes, before the September meeting for member review and acceptance.

Old Business:  

22-1.72022 Mini-Con The event was held on Saturday, April 23, 2022, and more than 90 attended (many first-timers).  Attendees tended to be experienced hobbyists, not parents and kids (though Brian Greenawalt reported that three kids under 18 took part in the wood kit make-and-take clinic).

The following wrap-up comments were made:

The event needs advertising from other sources than Mainline Hobbies’s mailing list to reach different audiences.
There is also a need for better communication between the Organizer(s) and clinicians.
Better food:  The Superintendent thinks there is an opportunity for the Division to make some money with a food concession.  This will take additional manpower and will involve some monetary risk.

Overall, the Mini-Con was a success!

New Business:  

22.5-3Officer Elections:  Superintendent Polimeni had declined to run for re-election.  Bob Johnson had agreed to stand for election as Superintendent.  Paymaster Price and Clerk Heyser had both agreed to stand for re-election.

Since the election for Superintendent was uncontested, Ron Polimeni made the following motion (seconded by John Madden):

Motion:  That Bob Johnson be elected Superintendent the candidates for Division elected office be elected by acclimation.  The motion passed unanimously.

All of the officer candidates were running unopposed.  

[?  Was there a motion to re-elect Ray Price as Paymaster and Harvey Heyser as Clerk?]

[At the September 2022 meeting, members present for the March 2022 recalled the following:  The motion made to elect by acclimation was for the entire slate of officer candidates (not only for Superintendent).  No one else was running.]

Superintendent-elect Johnson informed the meeting he will be out of town for the September meeting.  Someone will be appointed chair for that meeting, per the bylaws.

22.5-4Zoom Pro subscription:  The renewal is due in August (2022) for $150 per year.  There was discussion of whether the Division should renew:

Many in attendance agreed; other wanted to wait and see.

Renewal will allow for Zoom hobby hangouts.

The Division could hold hybrid meetings.

Zoom allows for recording and downloading the regular monthly face-to-face meetings.

It also can be used for leadership team meetings.  (Note, there will be a planning meeting this summer.)

There was discussion of live-streaming versus Zoom.

Andy Arnold made the following motion (second by Bob Morningstar):

Motion:  That the Zoom Pro be renewed for one (1) year.  The motion passed unanimously.

Don Florwick expressed the SMD’s appreciation of Superintendent Polimeni’s donation of the prior two year’s subscriptions to zoom.

22.5-5Wheel Report Editor:  Alex Polimeni will take over editing responsibilities.

22.5-6Meeting Site Donation:  Bob Morningstar suggested a donation to the Greencastle High Line Station Fund.

Steve King made the following motion (second by Tom Fedor):

Motion: That the SMD make a donation of $50 to the Greencastle High Line Station Fund.  The motion passed unanimously.

22.5-7East Broad Top Season Schedule:  The Railroad will operate (3) trains per day Wednesday through Sunday.  Tickets will cost $20 each.  (The season had already started at the time of the SMD meeting.)

Adjournment:  The Superintendant accepted a motion to adjourn.  The next meeting will be held remotely by zoom on Sunday, September 11, 2022 at 2:00 p.m.  Members will be reminded by e-mail.

Notes for these Minutes were taken and transcribed by Jane Clarke; formatting by Clerk Harvey Heyser

There was no clinic following the May business meeting.

Author: smdnmra

South Mountain Division, Mid-Eastern Region, National Model Railroad Association